UTPA Handbook of Operating Procedures

The University of Texas-Pan American Handbook of Operating Procedures

HOP policies sorted by Section Number:

History of the University

1.1.1

POLICY ON HANDBOOK OF OPERATING PROCEDURES

Institutional Commitment

2.1.4	STRATEGIC PLANNING AND EVALUATION
2.2.1	NON-DISCRIMINATION POLICY
2.2.2	POLICY AND GUIDELINES ON ACQUIRED IMMUNE DEFICIENCY SYNDROME, HUMAN IMMUNODEFICIENCY VIRUS INFECTION, AND HEPATITIS B. VIRUS
2.2.3	POLICY CONCERNING ACCOMMODATIONS FOR INDIVIDUALS WITH DISABILITIES
2.2.4	SEXUAL HARASSMENT AND SEXUAL MISCONDUCT POLICY
2.3.1	ATHLETIC POLICY
2.4.1	COMPLIANCE WITH LAWS, REGULATIONS, CONTRACTUAL OBLIGATIONS, AND POLICIES
2.4.2	THE UNIVERSITY OF TEXAS-PAN AMERICAN CONFLICTS OF INTEREST POLICY ADOPTED UNDER SECTION 572.051, GOVERNMENT CODE

Authority, Delegation, and Administration

3.1.1	THE UNIVERSITY OF TEXAS SYSTEM BOARD AUTHORITY AND DELEGATION
3.2.1	AUTHORITY OF INSTITUTIONAL DOCUMENTS
3.3.1	ADMINISTRATIVE AUTHORITY AND RESPONSIBILITY OF THE PRESIDENT
3.3.3	ORGANIZATIONAL CHART - OFFICE OF THE PRESIDENT
3.3.4	ADMINISTRATIVE AND NON-ACADEMIC COMMITTEES AND COUNCILS
3.3.5	THE UNIVERSITY OF TEXAS-PAN AMERICAN INTERNAL AUDIT CHARTER
3.3.6	ADVISORY COUNCILS AND COMMITTEES
3.3.7	CENTERS AND INSTITUTES
3.3.8	COMPENSATION FOR KEY EXECUTIVES
3.4.1	PURPOSE AND RESPONSIBILITIES OF THE PROVOST/VICE PRESIDENT FOR ACADEMIC AFFAIRS
3.4.4	ACADEMIC COMMITTEES AND COUNCILS
3.5.1	PURPOSE AND RESPONSIBILITIES OF THE VICE PRESIDENT FOR BUSINESS AFFAIRS
3.6.1	PURPOSE AND RESPONSIBILITIES OF THE VICE PRESIDENT FOR ENROLLMENT AND STUDENT SERVICES
3.6.4	CAMPUS LIFE COMMITTEES IN GENERAL
3.6.5	SPECIFIC CAMPUS LIFE COMMITTEES
3.7.1	PURPOSE AND RESPONSIBILITIES OF THE VICE PRESIDENT FOR EXTERNAL AFFAIRS

General Policies and Procedures

4.1.1	APPOINTMENT OF RELATIVES - THE NEPOTISM RULE
4.2.1	PUBLIC INFORMATION AND OFFICIAL COMMUNICATIONS
4.2.2	PUBLIC INFORMATION PROCEDURES AND GUIDELINES IN EVENT OF EMERGENCY OR CRITICAL INCIDENT
4.3.1	WIRELESS COMMUNICATION DEVICE POLICY
4.4.1	RECORDS MANAGEMENT AND RETENTION
4.5.1	PUBLIC INFORMATION POLICY
4.6.1	POLICY FOR REVISING AND APPROVING THE INSTITUTIONAL MISSION, VISION AND VALUES STATEMENTS
4.7.1	SMOKE-FREE WORKPLACE
4.8.1	DRUG-FREE WORKPLACE
4.9.1	ALCOHOLIC BEVERAGES
4.10.1	USE OF COPYRIGHTED MATERIALS
4.10.2	INTELLECTUAL PROPERTY
4.10.4	RESEARCH AND SPONSORED PROJECTS
4.10.8	HUMAN SUBJECTS RESEARCH
4.11.1	PRIVACY AND SECURITY OF PERSONAL INFORMATION
4.12.1	PROHIBITION OF ACTS OR THREATS OF VIOLENCE ON CAMPUS

Student and Student Life Policies

5.1.1	EMERGENCY TUITION AND FEES LOAN
5.1.2	TEXAS PUBLIC EDUCATIONAL GRANTS
5.1.4	COMPETITIVE SCHOLARSHIPS
5.1.5	OPTIONS TO PAY TUITION AND MANDATORY FEES BY INSTALLMENT
5.1.6	STUDENT DEPOSIT ENDOWMENT FUND
5.1.7	RECIPROCAL EDUCATIONAL EXCHANGE PROGRAM
5.1.8	TUITION REBATE PROGRAM
5.1.9	EXCESS REPETITION & CREDIT HOUR CHARGES EXEMPTIONS
5.2.1	STUDENT ACADEMIC RESPONSIBILITIES AND APPEALS
5.2.2	ACADEMIC PROBATION AND SUSPENSION
5.2.3	FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
5.2.4	CLASS ATTENDANCE
5.3.1	STUDENT IDENTIFICATION CARDS
5.4.1	COMPLIANCE WITH FEDERAL STUDENT RIGHT-TO-KNOW AND CAMPUS SECURITY ACT
5.5.1	STUDENT CONDUCT
5.5.2	STUDENT CONDUCT CODE
5.5.3	STUDENT DISCIPLINARY HEARING AND APPEALS PROCEDURES
5.6.1	RECOGNITION AND APPROVAL OF STUDENT ORGANIZATIONS
5.6.2	POLICY ON FREE SPEECH, EXPRESSION, AND ASSEMBLY
5.6.3	STUDENT TRAVEL
5.7.1	STUDENT PUBLICATIONS
5.8.1	STUDENT COMPLAINT PROCEDURES
5.9.1	MANDATORY FRESHMAN HOUSING

Faculty and Academic Policies

6.1.1	RECRUITMENT AND HIRING OF FACULTY
6.1.3	FACULTY RESIGNATION/RETIREMENT
6.2.1	STUDENT EVALUATION OF TEACHING EFFECTIVENESS
6.2.2	ANNUAL FACULTY EVALUATION
6.2.3	PROCEDURE FOR THE SELECTION OF DEPARTMENT CHAIRS
6.2.4	EVALUATION OF ACADEMIC ADMINISTRATORS
6.2.5	PROCEDURE FOR THE SELECTION OF ACADEMIC DEANS
6.2.6	FACULTY TENURE
6.2.7	FACULTY PROMOTION
6.2.8	FACULTY GRIEVANCE
6.2.9	PERIODIC PERFORMANCE EVALUATION OF TENURED FACULTY
6.2.10	TERMINATION OF EMPLOYMENT OF A FACULTY MEMBER
6.3.3	RESEARCH/FRAUD MISCONDUCT POLICY
6.4.1	ADJUNCT PROFESSOR
6.4.2	EMERITUS FACULTY
6.4.3	ACADEMIC TITLES
6.4.4	GRADUATE FACULTY
6.4.5	ENDOWED APPOINTMENTS
6.5.1	ACADEMIC FREEDOM/RESPONSIBILITY
6.5.2	DUTIES AND RESPONSIBILITIES OF ACADEMIC DEANS
6.5.3	ROLE AND RESPONSIBILITIES OF DEPARTMENT CHAIRS
6.5.4	FACULTY DUTIES AND RESPONSIBILITIES
6.5.6	FACULTY CLASSROOM RESPONSIBILITIES
6.5.7	FACULTY WORKLOAD
6.5.8	FACULTY SUMMER SCHOOL AND MINIMESTER EMPLOYMENT
6.5.9	ABSENCES FROM REGULAR DUTIES AND CLASSES
6.5.10	OUTSIDE EMPLOYMENT AND NON-ELECTIVE POSITIONS OF HONOR, PROFIT, OR TRUST
6.5.11	FACULTY FILES
6.5.13	ORAL ENGLISH PROFICIENCY FOR TEACHING PERSONNEL
6.6.1	FACULTY LEAVE OF ABSENCE WITHOUT PAY
6.6.2	ABSENCES FOR CONFERENCES AND PROFESSIONAL MEETINGS (ACADEMIC AFFAIRS)
6.6.3	FACULTY DEVELOPMENT LEAVE
6.7.1	CURRICULUM CHANGES
6.7.2	SHORT COURSE GUIDELINES
6.7.4	ACCEPTANCE OF MONEY FROM STUDENTS
6.7.5	TEXTBOOKS AND OTHER MATERIALS PRESCRIBED FOR STUDENT USE
6.7.6	STUDENT CRIMINAL BACKGROUND CHECK
6.8.1	CONSTITUTION OF THE FACULTY SENATE OF THE UNIVERSITY OF TEXAS-PAN AMERICAN
6.8.2	RECOGNITION OF FACULTY AND STAFF ORGANIZATIONS
6.9.1	ACADEMIC PROGRAM ABANDONMENT
6.10.1	ACADEMIC PROGRAM REVIEW

Personnel and Staff Policies

7.1.1	INSTITUTIONAL PAY PLAN/COMPENSATION POLICIES
7.1.2	LONGEVITY PAY AND HAZARDOUS DUTY PAY
7.2.1	STAFF PROBATIONARY PERIOD FOR CLASSIFIED EMPLOYEES
7.2.2	CRIMINAL BACKGROUND CHECKS
7.2.4	RECRUITMENT, HIRING AND PROMOTION OF STAFF
7.2.5	HIRING OF FOREIGN NATIONALS
7.3.1	PERSONNEL FILES
7.3.2	PERSONNEL RECORDS UPDATES
7.3.3	PRIOR STATE SERVICE AND INTERAGENCY TRANSFERS
7.3.4	TERMINATION OF EMPLOYMENT AND RE-EMPLOYMENT
7.4.1	RETIREMENT
7.5.1	STAFF OUTSIDE EMPLOYMENT
7.5.2	STAFF EMPLOYEES ATTENDING UNIVERSITY COURSES
7.5.3	EMPLOYEE EDUCATION AND TRAINING
7.5.4	SERVICE ON OUTSIDE BOARDS
7.6.1	TIME RECORDS, PAY CHECK, PAYDAY
7.6.2	ACCOUNTING FOR TIME DURING EMERGENCY SHUTDOWN OF THE UNIVERSITY
7.6.3	ANNUAL VACATION
7.6.4	SICK LEAVE
7.6.5	AUTHORIZED PAID LEAVE
7.6.7	TREATMENT OF VACATION AND SICK LEAVE BALANCES OF EMPLOYEES WHOSE STATUS CHANGES FROM ELIGIBLE TO INELIGIBLE
7.6.8	FAMILY AND MEDICAL LEAVE ACT
7.6.9	CAMPUS SERVICES FOR EMPLOYEES
7.6.10	SICK LEAVE POOL
7.6.11	MODIFIED DUTY/RETURN-TO-WORK POLICY
7.6.12	STAFF LEAVE OF ABSENCE WITHOUT PAY
7.6.14	WORKING HOURS AND REST PERIODS
7.7.1	GRIEVANCES OF EMPLOYEES
7.7.2	DISCIPLINE AND DISMISSAL OF EMPLOYEES
7.7.4	REDUCTION IN FORCE
7.7.5	STAFF EMPLOYEES PERFORMANCE APPRAISAL PROGRAM (SEPAP)
7.8.1	STAFF AND FACULTY IDENTIFICATION CARDS
7.9.1	REGULAR STAFF EMPLOYEES AWARDS PROGRAM
7.10.1	CONSTITUTION OF THE STAFF SENATE OF THE UNIVERSITY OF TEXAS-PAN AMERICAN

Business, Fiscal, and Facility Policies

8.1.1	USE, ACCOUNTABILITY AND RESPONSIBILITY FOR STATE (UNIVERSITY) PROPERTY
8.1.4	MOVABLE EQUIPMENT ACQUIRED UNDER GRANTS FROM THE FEDERAL GOVERNMENT
8.1.5	INVENTORIES
8.1.6	SALE OF UNIVERSITY PROPERTY (SURPLUS EQUIPMENT AND SUPPLIES)
8.1.7	RESEARCH LABORATORY AND RESEARCH OFFICE SPACE UTILIZATION
8.2.1	BEST VALUE PROCUREMENT
8.2.2	CENTRALIZED PURCHASING POLICY
8.2.3	SMALL PURCHASE ORDERS
8.2.4	SPECIAL PURCHASING TRANSACTIONS
8.2.5	CONSULTANT CONTRACTS
8.2.6	PURCHASE OF PROFESSIONAL SERVICES
8.2.7	GUEST LECTURER SERVICES
8.2.8	UTILIZATION OF HISTORICALLY UNDERUTILIZED BUSINESS (HUB) FIRMS
8.2.9	PROTEST PROCEDURES RELATED TO PROCUREMENT OF GOODS AND SERVICES
8.2.13	PROCUREMENT CARD PROGRAM
8.3.1	CENTRALIZED TRAVEL SERVICES
8.3.2	TRAVEL PROCEDURES SUMMARY
8.3.3	TRAVEL APPROVAL
8.3.4	TRAVEL REIMBURSEMENT CLAIM PROCEDURE
8.3.5	TRAVEL REIMBURSEMENT COMPUTATION
8.3.6	OFFICIAL STATE MILEAGE
8.3.7	TRAVEL ADVANCE FUNDS
8.4.1	THE UNIVERSITY OF TEXAS-PAN AMERICAN FACILITIES USE POLICY
8.4.2	APPOINTMENT OF BUILDING SUPERVISORS
8.4.3	SOLICITATION ON CAMPUS
8.4.4	NAMING OF BUILDINGS AND OTHER FACILITIES
8.5.1	NON-BUDGETED, REVENUE-PRODUCING ACTIVITIES
8.6.1	BUDGET POLICY/FISCAL ACCOUNTABILITY
8.6.2	CASH MANAGEMENT POLICY
8.6.3	INVOICES AND BILLS
8.6.5	GENERAL LEDGER OBJECTS USED IN FINANCIAL REPORTING
8.6.6	HANDLING OF UNIVERSITY FUNDS
8.6.7	BUSINESS/ENTERTAINMENT EXPENSE REIMBURSEMENT
8.7.1	EXTERNAL NONPROFIT CORPORATIONS
8.7.2	SOLICITING, ACCEPTING AND PROCESSING GIFTS AND GRANTS FROM PRIVATE
8.8.2	CAMPUS ENVIRONMENTAL HEALTH AND SAFETY PROGRAM
8.8.3	PARKING AND TRAFFIC REGULATIONS
8.8.4	HAZARD COMMUNICATION PROGRAM
8.8.5	TRANSPORTATION WORKPLACE DRUG AND ALCOHOL TESTING
8.8.6	UNIVERSITY UTILITY VEHICLE POLICY
8.9.1	POLICY FOR THE USE AND PROTECTION OF INFORMATION RESOURCES
8.9.2	COMPUTER AND INFORMATION TECHNOLOGY USE POLICY
8.9.3	INFORMATION SECURITY INCIDENT HANDLING POLICY
8.9.4	SERVER MANAGEMENT POLICY
8.9.5	UNIVERSITY-ASSIGNED ELECTRONIC IDENTIFIER
8.9.6	VITAL RECORDS POLICY
8.10.1	UNIVERSITY TELEPHONE SERVICES/GENERAL INFORMATION
8.11.1	UNIVERSITY MAIL SERVICE
8.12.1	PHYSICAL PLANT SERVICES
8.12.2	KEYS

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